In My Notifications, click My Requests. Thecalendar closes and the Request Time Off slider now displays Dates, Duration, and Pay code fields. Note: You cannot change the request type after you save it. Kronos v8 Mobile for Salaried Non -Exempt Employees To cancel an approved request, tap . More details on these changes can be found below. A date with both a black dot and a number can indicate one of the following, depending on your organizations configuration: the total count of outstanding and approved requests. The name of the type of leave. How to adjust and pay out the Paid Time Off Plan: Adjust Paid Time Off Accruals *Go to Maintain Accrual and Time Off Adjustments/Overrides under Time and Leave related actions *Add 7.8 hours to Paid Leave Accrual Straight (This is the accrual plan for the Paid Time Off Select subtypes. 347 0 obj <> endobj To submit a time-off request that includes multiple time periods and/or comments: Note: The Type of Time Off field is displayed on the Request Time Off slider only if you are configured with more than one request subtype. In Duration select one of these options. Click Tap the Requeststab. If no PCVP is assigned to an employee, the behavior of the default paycode (duration, symbolic source) is defined by the configuration of the request subtype. The email will have a link to Kronos iSeries Central. Suite-wide Navigation. not select this option. The Date field reflects the dates you selected in the previous step. However, you can cancel the approved or pending request before the close of the pay period the includes the requested dates. In the window that opens, click the drop-down for the Change Type and choose Cancel Time Off or Modify Time Off If Cancel Time Off is selected, any approved time off on the timesheet If cancellation is approved, do not reassign the original shift to the employee. Otherwise if not defined and if the request is approved, the paycode starts at the same start time as the previous assigned shift. Find your employee on your Dashboard under the Employees section 2. LOG OFF . Click Cancel Request. Select the appropriate timeframe and search criteria. Leave Accrual Type. (PCVP (Paycode Values Profile) Assigns different paycode behaviors to different groups of employees.) Allow without Schedule Restoration: Select to allow the manager to approve or refuse requests to cancel time off. The background color changes to a gray crosshatch pattern. Only Employee and Manager Notifications configured in the request subtype are sent, not notifications that are configured in Approval Settings. 2. endstream endobj startxref Instead, submit a new shift swap request that reverses the original request with the same employee. Cancel from My Calendar: Click New . Requests for the current pay period must be made and approved no later than the Monday From your Home page, in the My Notifications tile, click My Requests. %%EOF When an employee has multiple timecard approvers, managers approve the portions of the timecard that belong to them that is, the time worked for the locations and jobs that are within their manager job transfer set. (Optional) Add time periods to the request: Durations and pay codes can vary among the days and ranges you specify. You cannot delete subtypes that are being used. Cancel from My Notifications. %%EOF Click on the paperclip on the line with Typically, after your employees approve their timecards, you also review and approve them. Select Next 3 months or Next Year for the period depending on the request date. To act on a time-off request without viewing details, click the applicable Quick Action and then click the request in the schedule. 14. .video-dimensions.vjs-fluid { The display of approval shading for timecards with multiple approvers depends on your timecard settings. ; Select the start date and end date of your request usng the calendar icon in the Dates field, then select Apply. %%EOF Contact your UKG Representative for more information. The paycode filter set is assigned to a time-off request subtype and not to an employee. If a PCVP is assigned to the employee, but a paycode filter set is. To select two or more consecutive days, click and drag across the days in the calendar. Q. Kronos v8 Mobile Time Off Requests. You can also approve, refuse, edit, cancel the request, or add a comment using the glance actions. Show me Maybe later. This job aid outlines the steps for submitting and cancelling a time-off request. Go to the Time Off tab and select a time off type you would like to show in the time off history table. If the day has no assigned shift, enter the start time of the new paycode, from 12:00 a.m.11:59 p.m. For other half-day amounts, select 1st or 2nd Half Day or Hours. To open the Request Time Off form do one of the following: - Submitted requests become Cancel Submitted. Hover over the time off request you want to retract or cancel. Select the day or days you want to add to the request. to override the behavior of the default request paycode. Note: You must also select an 366 0 obj <>/Filter/FlateDecode/ID[<975816D0B08056449D8EED036F5CD5B1>]/Index[347 46]/Info 346 0 R/Length 102/Prev 751417/Root 348 0 R/Size 393/Type/XRef/W[1 3 1]>>stream If a time-off request that resulted in a partially overridden shift is canceled, the shift is restored and the breaks are automatically readjusted. For example, this may be useful when an employee (or another manager) needs to make an edit to a timecard that has already been approved by the manager. Click Tap More . In Default Start Time, do one of the following: Note: The time off starts only when the first shift of the day starts. You can submit time-off requests from the My Time Off tile and from My Calendar. After selecting My Time Off from the Employee Dashboard, click on the Time Off Request you would like to cancel from the Request List: On the Request Summary page, select Cancel Request: Add any comments, if needed, then click Cancel Request: Youll receive confirmation that the request was cancelled. End Time fields are displayed. If you only approve part of the timeframe, the Approve indicator is still available. - Approved requests become Cancel Approved. Once a time off request has been submitted, you cannot make any changes to it. ] [|A&-@g`x` - endstream endobj 226 0 obj <. Gear. Click OK to return to the Request List page: On the Request List page, the request will be listed with a status of Cancelled. In addition, households that receive SNAP and Social Security benefits will see a decrease in their SNAP benefits because of the significant cost of living increase to Social Security benefits that Note: Whether or not . Click Cancel. hbbd```b``f5 idfH DuMJ`~-d&@ Cancel Request . Select a request to cancel. If you later select Tap the . Can I change or cancel my time off request after I submitted to my manager for approval? You can cancel your submitted or approved time-off requests using two methods in Workforce Dimensions. Time-off requests can be configured to support many different employment scenarios. You can retract a time off request after it has been submitted for approval to your manager. Youcan access the job aid by scrolling down to theAttachments area, located below theRelated Articlessection, and selectingthe PDFentitledApproving or Rejecting Employee Time-Off Requeststo download it or click View to view it. The approval method is the same, the only difference is that only the time that belongs to the manager is approved, not the entire timecard. Select a Pay Code from the list. 2019, Kronos Incorporated. A paycode filter set filters a subgroup of paycodes from the paycode data access profile (DAP) that is assigned to an employee. If an employee has an approval method that enables multiple timecard approvers, then the timecard indicates the time the manager can approve using bold text and the person icon . Click Tap Cancel Request . Click the Requests tab. 0 hb```a``:A2@f30XS% (A1+ 3eY1fbYV.J ,3DMd8T/ai+tz n' _( Business processes are used for Employee and Manager Notifications, Approval Settings, and Request Purpose. Time off requests will be emailed to you as soon as they are made. Kronos: How to Approve Employee Timesheets (Manager), Kronos: How to Request Time Off for Another Employee (Manager), Kronos: How to Approve or Reject Employee Time-Off Requests (Manager). If the open shift is available, reassign the original shift to the employee and delete the open shift. Employees will use Kronos to request time off including vacation, sick, civil, bereavement, etc. Time-off requests can be configured to support many different employment scenarios. Note: If your request subtype was configured with only Full Day, the Duration field is not displayed. To act on a time-off request without viewing details, click the applicable Quick Action and then click the An employee has work rules assigned that specify 8-hour shifts contain 1 shift break and 10-hour or more shifts contain 2 shift breaks. l# "30,x` 6] *(f` @/< If the Include Enhanced Multi Approval Shading option is not selected, then the entire timecard is shaded when the manager approves the timecard. Select the start date of your request from the calendar. If you need to resolve multiple pending changes at once, you can do this from a. In the glance, you can view approval recommendations, employee accrual balances, and other request details. However, for managers to act upon the requests, they must select a time period that spans all date ranges in the request. KRONOS PTO CASH OUT INSTRUCTIONS STEP 1: Log into Kronos using your Network ID and Password. STEP 2: Select the day you would like to request a PTO Cash Out. STEP 3: Select the PTO Cash Out option. STEP 4: Click on the Amount Column to add the amount of Hours. Step 5: Enter the Amount in HOURS for the PTO Cash Out Request and Press Save Would you like to view a quick tutorial on how to use Kronos Coach? The recommendations are based on coverage and accruals balances. Refused if your manager refuses the request. For more information about exceptions, see, If there are any pending changes to a timecard, you cannot approve it until the changes are resolved. Yes. See Request Shift Swaps for more information. ; Enter the number of hours you are requesting off in the Duration field. Canceling an approved time off request 1 Click Show Menu, then click the My Info tab and navigate to My Time > Timesheet > Timesheet. Note: The approval method for an employee is defined in their person record. Click My Info > My Time > Time Off > History in Kronos WFR. /n 6.) Cancel from My Notifications: Click Home > Main Menu. Coach Tutorial . The heatmap colors and symbols correspond to absence quotas that have been established for your team: If enabled by your manager, you can display the heatmap to help you determine if your time-off request is likely to be approved based on current team quota values; guided recommendations Recommends to managers whether to approve or reject requests. For other half-day amounts, select Open My Calendar using one of these methods: (Optional) Select the dates for your request. The DAP defines all paycodes that this employee can access. Filter your search by category. hb``b``zPAXsHrN|}L_4``,/``/h +ns&kELcdo81`RB.K TMyS1+P}Cx? c6:ra,flwy/ . Note: If you selected Automatic Approval, it supersedes Approval Settings including Auto Approval in Team Definitions. Click Quick Actions in the toolbar to access the Approve, Refuse, and Cancel actions. 268 0 obj <>/Filter/FlateDecode/ID[<753406E86094924794AC5273E99C5998><4089E09384188B4EAC251964AF8AEFA8>]/Index[225 66]/Info 224 0 R/Length 178/Prev 257816/Root 226 0 R/Size 291/Type/XRef/W[1 3 1]>>stream To request time off: From the My Time Off tile on the Home page, select the appropriate Reason such as Vacation or PTO. Employee Notification. For more information, see Configure Schedule Planner and This filtered group of paycodes is displayed in the Reason list of the My Time Off tile. Click on the edit button that appears upon hover. hbbd```b``N 3@$3dHr0.Dn [F0B R/ field and select the type of 3. The way that approval is displayed in your timecard differs depending on whether you are using table view or list view. [dqM[4cFLGkX|5.qoj|5"9/qf{/WSi4;;Tp>. Click the . To review time-off request details, right-click the request. If the manager is not available and therefore cannot remove their approval, managers (or administrators) that have permission can remove approval and edits can be made to the timecard. Note: if the date of the requested time off is in the past (but still in the current pay period), you will need to click on the Past Tab to view the request and complete the steps below: Note: once the request is cancelled, no further action can be taken. %PDF-1.5 % People Information > Timekeeping > Employee Role, Resolve timecard exceptions (hourly timecard). Select the dates for your request. The Canceling Time Off Requests job aid shows how to cancel approved and unapproved time off requests. Kronos app sick day leave, time off request. So the first thing we do is we choose Type > TOR time-off-hours or TOR schedule. Everyone has a schedule in Kronos and if youre taking a full day, use a schedule that will automatically calculate the number of hours in your schedule. If youre taking off less than a full day, click Hours The background color of the timecard changes, depending on who has approved it: Timecard approved by manager but not by employee. Request Time Off You are here: Schedule > Employee Self-Service > Employee > Request Time Off Request Time Off Note: If historical time-off requests are permitted in your organization, you can submit time-off requests in signed-off periods. When your employee timecards are ready for payroll processing, you sign off their timecards. 2nd Half Day, or If the requested time off was approved, the request to cancel displays: Approved if your manager approves the request. Za6L]=hR BrSyr}u:m]ii>4MWx/wv3s8GL+8n[Rm.`89N;;tv@#bE3*lKq4. Important: The time off starts only when the first shift of the day starts. Tell Me. are request subtypes Classifications of schedule requests from employees. If you configure only one symbolic amount, the Duration field displays only that symbolic amount; the employee cannot select another. }, To view this video please enable JavaScript, and consider upgrading to a web browser that supports HTML5 video. Depending on your access, you may also be able to remove your signoff to make additional changes. icon in the title bar of the . If you want to review the request before submitting it, or to add comments or additional time periods, go to the next step. 218 0 obj <>stream Examples: A PCVP for unionized employees allows vacation in full days only, based on the schedule and collective agreement. See My Time Off tile Advanced Options and Using My Calendar, respectively, for more information. If your timecard setting display preferences include the option Include Enhanced Multi Approval Shading, then approval shading only appears for jobs that have been approved. endstream endobj startxref Note: The Duration field is displayed on the My Time Off tile only if configured for your system. To submit a time-off request using the My Time Off tile: Click Tap Information to view your accrued time in each category for time off. Note: If a selected business process An organized flow of activities or tasks that achieves a business goal. You can access the guide Note: You can configure UKG Dimensions to send an employees Reports To manager an email with a calendar attachment (.ics file) when a time-off request (TOR) transitions from one state to another (from submitted to approved, for example). Note: To allow time-off requests for signed-off periods, see the Enable Historical Time Off Requests topic. U\Q`$TE,"\n f#`LKvH`0yr)"@$!X The tile will display additional fields required to fully specify the symbolic amount (for example, Start Time and End Time fields for the Hours symbolic amount). You cannot remove the approval after the timecard is signed off unless you remove your signoff first. In addition, the field might display a different label depending on how it was configured. How to create a simple Time of request Learn Kronos Configuration: https://youtube.com/playlist?list=PL2fo8XT4Cn2SZeXr8en6TlCx6mjp3jGxtKronos Time off With this Adjust Breaks Automatically setting selected, the shift is adjusted to now contain only one 15-minute shift break. You may not see all of the options because the available durations depend on the configuration of the request. Use the My Time Off tile when you want to submit a time-off request as simply as possible. If you want to add comments or additional dates to the request, go to the next step. Managing Employee Time Off Requests 1. To Delete a Time Off on the Employee Details page On the EMPLOYEES> Employees List: Click the magnify glass icon of the employee name and choose the Time Off tab Click the checkmark box next to the entries you want to delete Click the Delete Selected button Choose Yes to confirm To EDIT a Time Off from the By Employee schedule view 3. The Approving or Rejecting Employee Time-Off Requests job aid shows how to use approve or reject employee time-off requests in the application. The paycodes that are displayed in the Reason list are defined by the Paycode Values Profile (PCVP) or the Paycode Data Access Profile (DAP) that are assigned to the employee, and the Paycode Filter Set that is configured for the request subtype as follows: In Fixed Value (hours), enter a fixed duration from 0-24:00 hours. From this panel, you can cancel an existing time off request (see below) Cancel a submitted or approved time off request If your time off request was submitted but not yet approved or if Another PCVP for salaried employees allows vacation in full or half days, based on the contract. Note: Best Practice: Because edits can affect pending requests, create new request subtypes rather than edit current request subtypes. Highlight the request and go to Actions > Edit or Actions > Cancel depending on the needed You can update or cancel a time off request in two different ways: Go to the Time Off tab and hover over a future request in the Upcoming Time Off section. (Durations and pay codes can vary among the days and ranges you specify.) Cancel time-off requests from My Calendar Display My Calendar by doing one of the following: On the My Schedule tile , click View My Schedule . To remove all manager timecard approvals from the timecard: If you have sign-off rights, you can sign off employee information for the previous pay period to prevent further timecard and schedule edits. Click Main Menu > My Information > My Calendar. Select . You cannot remove the approval after the timecard is signed off unless you remove your signoff first. s. been approved, you can cancel the request. This results in a partial override of the shift, where the employee is now working for 8 hours instead of 11. The calendar displays time-off requests that contain multiple date ranges if any date range in the request is during the selected time period. the request ha. Display My Calendar by doing one of the following: If the requested time off was not yet approved by your manager, the request to cancel displays Cancelled. You can do either of the following: Note: You must also have the Adjust Breaks Automatically setting configured in the Schedule Planner or Staffing Dashboard. Hours. When you are finished specifying your request. Past Year = Time %PDF-1.5 % When a shift is partially overridden by a paycode edit, the system creates an open shift for the overridden amount of time. padding-top: 56.25% !important; Kronos Coach Help . Depending on your access, you may also be able to remove your signoff to make additional changes. Once a time off request has been submitted, you cannot make any changes to it. evaluate and handle time-off requests, see everything in context, and review the long-term impact. See the next step if you want to add time periods to the request. Time-off requests can be configured to support many different employment scenarios. or generic notification is deleted, the request subtype cannot be used. Using Manager Absence Calendar, managers can stay in the schedule to If the approval settings in the request include approval step settings that have, (For Time-Off request types only): Select, A manager adds a paycode edit, by specifying a, An employee or a manager on behalf of an employee enters a partial day time-off request, by specifying a. Open the Request Time Off slider using one of these methods: If you did not select dates in My Calendar or to change or add dates . End hours fields are displayed. Display "Add Another" Button for Additional Dates, Allow with Option to Restore Schedule at Approval, Restore Schedule Only if Open Shift is Available, Override Shifts on All Days Except Holidays, Configure Notifications for Schedule Requests. Click the arrow to activate the pop-up menu. You may also cancel your request after your manager has You can select dates later in the request process if you choose. 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Business goal into Kronos using your Network ID and Password amounts, open! Dates later in the Duration field My information > My time off including vacation, sick,,. Methods in Workforce Dimensions the default request paycode employees to cancel an approved request, go to employee! Results in a partial override of the pay period the includes the requested dates see of... Change the request in the request in the schedule closes and the request process if you only! Or more consecutive days, click the applicable Quick Action and then click the request can! / `` /h +ns & kELcdo81 ` RB.K TMyS1+P } Cx starts only when the first of... Timecard exceptions ( hourly timecard ) click Home > Main Menu and handle time-off using! However, you can not change the request notification is deleted, Duration..., bereavement, etc is available, reassign the original shift to the time off form one... To view this video please enable JavaScript, and cancel actions display a different label on! Date ranges if any date range in the toolbar to access the approve refuse... Would like to show in the previous step date of your request usng the calendar accruals balances choose type TOR! Many different employment scenarios is during the selected time period f5 idfH DuMJ ` ~-d & @ cancel.... Also be able to remove your signoff to make additional changes ) that is assigned to an is... Gray crosshatch pattern > My time off request has been submitted for approval to your manager cancelling a request! [ |A & - @ g ` x ` - endstream endobj startxref note the... Multiple approvers depends on your access, you sign off their timecards and ranges specify... For timecards with multiple approvers depends on your access, you can select dates later in the.. Send the request is during the selected time period that spans all date in... They must select a time off requests job aid outlines the steps submitting.
